MAI’s Commitment To Stewardship
“Never owner, always steward”
Missionary Athletes International (MAI) is committed to and abides by the standards and management of donations, as defined by the nationally recognized oversight group, the Evangelical Council for Financial Accountability (ECFA). MAI is a current member in good standing of ECFA and operates in full compliance with ECFA’s Seven Standards of Responsible Stewardship.
Further, MAI has also clarified and established the following additional fundraising guidelines, position statements, and terms of service to help augment and strengthen the trust of MAI’s’ friends, ministry supporters and donors, and the public at large.
MAI’s Commitment to Supporters of the Ministry
Christian stewardship is based on biblical truth.
MAI embraces those biblical principles of stewardship, realizing that generous giving and grateful stewardship of every gift is essential for spiritual growth and to the furtherance of the Kingdom. To assure that stewardship merits the respect and trust of the general public and that its current and prospective ministry supporters can have full confidence in the ministry and causes that they are asked to support, MAI declares that all ministry supporters have these rights:
1. To be informed of the ministry's vision and mission, of the way the ministry intends to use donated resources, and of its capacity to use donations effectively for their intended purposes.
2. To be informed of the identity of those serving on MAI’s governing board, and to expect the board and the organization's leadership to exercise biblical discernment in its stewardship responsibilities.
3. To have access to the ministry's most recent annual report and audited financial statements, and the IRS Form 990 which MAI is required to file each year with the Internal Revenue Service (these reports may be accessed at any time by going to MAI’ website – www.MAIsoccer.com ).
4. To be assured their gifts will be used for the purposes for which they were given in accordance with the ministry's written guidelines.
5. To receive an appropriate acknowledgement of their gift(s).
6. To be assured that MAI understands the significance of sacrificial giving, and pledge to honor and value the sanctity of the gift.
7. To be assured that information about them and their donations is handled in a confidential and secure manner.
8. To expect that all relationships between the organizations' representatives and the ministry partner will be professional in nature, and will not be traded on for personal gain.
9. To be informed, upon request, whether those seeking donations are supported staff, salaried staff, volunteers, contracted consultants, or hired solicitors.
10. To have the opportunity for their names to be removed from any of MAI’ mailing and (if applicable) telemarketing lists.
11. To feel free to ask questions when making a donation and to receive prompt, truthful and forthright answers.
MAI’s Commitment to Confidentiality and the
Security of Ministry Donor Information
MAI values and honors the privacy of its financial supporters by establishing an environment of trust and security. Information about our existing ministry supporters, and prospective supporters, including names and addresses, credit card information, beneficiaries, gifts amounts, and estate information, is kept strictly confidential by all authorized MAI personnel (staff and volunteers), unless permission is obtained in writing from the donor to release such information. Such information shall be recorded and retained only for the private, business use of the organization.
MAI seeks to maintain appropriate measures to ensure the security of donor information through the use of locked files and computer passwords, and by the regular shredding and disposal of nonessential printed partner records. All ministry offices, programs and projects of MAI strive to follow these same guidelines, including security of their laptop and handheld PDAs (personal digital assistants) computers. Names acquired through the Internet, or other public domains, are also protected from unsecured Web sites, including addresses, telephone, facsimiles, e-mail addresses, credit card data, and/or other personal information.
MAI’s Guidelines for Direct Marketing
• Communication to Outside Mailing and Other Lists
MAI exercises discretion and integrity in truthfully and accurately representing its various ministries to prospective financial supporters.
• Removal from Mailing and Other Lists
MAI is committed to honoring the ministry supporter’s request to no longer receive its direct marketing materials, telephone calls, e-mails and other communications.
• Rental and exchange of MAI’ Mailing Lists
Because MAI highly values its donors and their privacy, the ministry does not sell, rent, barter or exchange its mailing and other lists to or with outside organizations or individuals for any fund-raising purposes. MAI will also uphold the highest security on lists of financial partners and other constituents.
• Products and Services
MAI does not offer its constituents any products and services that are not directly related to the mission of the organization.
MAI’ Position on Gift Designation and Reassignment
It is the position of MAI that any donation given by a ministry supporter in response to an appeal for a specified project will be used only and completely for that purpose. MAI will begin to put the funds to work on that specified project in a timely manner normally within not more than twelve months. In the event that the designated project is fully funded, delayed or canceled, the excess funds will be reassigned to a ministry need most closely identifying with the project for which the funds were originally given.
With appeals for projects, MAI will seek to disclose this position in accompanying material, while notifying the ministry supporter, in advance, of the organization's position. Although the final decision on the re-designation from an appeal for a gift rests with MAI, MAI will seek to find an alternative ministry project(s) which is compatible with the supporter’s giving interests and desires, and if at all possible, notifying the supporter of reassignment of their gift(s).
MAI will review gifts given by a ministry partner for an express, designated purpose, to determine if the purpose can be achieved. If the gift is accepted, the funds will be used for the designated purpose.
MAI’ Position on Liquidation of Non-Cash Donations
Generally, non-cash donations that it receives will be liquidated at the first available opportunity, and the proceeds used to achieve the prudent board authorized and mission-driven stewardship goals and objectives of the organization. Gifts of stocks, bonds, mutual funds and other securities will usually be sold within 3 to 5 business days, unless otherwise requested by the donor. Gifts of real property will be turned over to appropriate brokers/agents for sale to a qualified buyer. Exceptions may be made by senior leadership, as deemed appropriate and consistent with our overall mission of the organization.
MAI’ Guidelines on Acceptance
Of Real Property and Insurance Gifts
Real Property Gifts
The ministry of MAI gratefully receives various kinds of real property gifts. They provide an important source of funds to keep the ministry growing. The following information is important for a prospective real property contributor to be aware of: order to protect MAI from unknown liabilities, all gifts of real property will be accepted only after formal MAI board (or designated Committee) approval.
- MAI requires:
- a. A preliminary title report showing no major clouds of title
- b. An independent appraisal by a qualified appraiser
- c. Environmental screening
- d. Physical inspection when possible
- Mortgaged property can be accepted only if a secure source of funds for payment of the mortgage, taxes, utilities, and other maintenance is in place. Property debt should be modest in comparison to the fair market value.
Life insurance gifts are welcomed by MAI. In most cases the life insurance serves the donor and the ministry as an excellent tool to underwrite the mission-driven ministry work of MAI. The donor should be aware of the three following conditions the ministry has placed on this kind of gift:
- Gifts of life insurance that are not paid up and without a source for premium payments will be promptly liquidated.
- Policies with heavy loans will not be accepted.
- Donors generally will be discouraged from purchasing life insurance to fund an endowment gift. Instead, donors will be encouraged to donate the premiums over the expected period of payment directly to MAI through an endowment agreement.
MAI’ Position on Conflicts of Interest
A conflict of interest can occur when a party at interest, (defined as an individual who holds a position with MAI as a ministry director, corporate officer, member of the board of directors, or other person(s), stands to benefit personally from his/her relationship with MAI while maintaining a financial relationship with an external vendor or service provider.
It is the duty of a party at interest to disclose the conflict, or potential conflict, in writing to the Board of Directors, through MAI’s Chief Executive Officer. Should a director, officer, trustee, or any other party at interest fail to disclose a potential conflict, it is the responsibility of the Board, or, as appropriate, through a designated board committee, to determine if a conflict exists and what action is needed to remedy the situation. If a violation is deemed to exist, the interested party will be given opportunity to explain to the Board their failure to disclose that conflict. The Board will then determine what appropriate corrective or disciplinary action should be taken.
Conflicts of interest can exist where a party at interest:
- Or members of their families have a material interest in an actual or potential vendor firm seeking to do business with MAI or its subsidiaries.
- Maintains an external consulting relationship without formal authorization and full disclosure.
- Seeks to do business with or borrow money from a donor without disclosing the conflict of interest to both donor and the Board.
Individuals who receive compensation, directly or indirectly, from MAI, whether employees or independent contractors, are disqualified from participating in any Board Committee or Board deliberation or voting upon any matter involving their compensation. Parties of interest who receive compensation, directly or indirectly, are required to have their compensation packages reviewed and approved on a regular basis. All employees receive compensation in accordance with compensation policy as adopted by the Board of Directors. Certain individuals, as designated by the Board of Directors, are required to have their compensation approved annually by the Board.
This statement is a summary of MAI’s existing Conflict of Interest policy.
MAI’ Independent Governing Board and Financial Audits
The ministry of MAI is governed by an independent Board of Directors which meets twice per year, the members of which voluntarily serve without any compensation. The Board consists of a maximum of twelve members, a majority of which must come from outside the organization and are independent.Currently, three (3) members are compensated officers of MAI (the President, Secretary and United States Director).
MAI submits to annual financial audits of its operations in the spring quarter of each calendar year. These audits are currently conducted by the independent certified public accounting firm of CapinCrouse, LLP. MAI’ external auditor is annually reviewed and approved to perform the current year’s audit by the Audit Committee of MAI’ Board of Directors.
Copies of MAI’s audited financial statement and its IRS Form 990 for the past three years are available in PDF format on MAI’s website, www.maisoccer.com or upon request by contacting MAI’s Director of Stewardship at: MAI, 1020 Crews Road, Suite N, Matthews, NC 28105, or by telephone (704) 841-8644 ext. 50 (CEO), or ext. 18 (Director of Development).